6515--Steris Innowave Ultra Sonic Irrigator

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 03/15/2023 Revision: 01 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 This solicitation is set-aside for 100% small business. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 800. The FSC/PSC is 6515. The Contracting Activity is seeking to purchase a Steris Innowave Ultra+ Sonic Irrigator with cabinet. This is an intended brand name requirement for Steris product (see attached single source justification.) All interested companies shall provide quotations for the following: Supplies/Services Authorized sellers only. CLIN Description Qty Delivered to: 1 IWULTRAPLCAB - InnoWave Ultra+ Sonic Irrigator with Cabinet 1 Providence VA Medical Center, 830 Chalkstone Avenue, Providence RI 02908-4734 2 SE130162 - Install InnoWave Ultra+ STERIS installation includes all necessary labor (non-union) and materials required to uncrate, set-in-place and assemble STERIS equipment. Price is for normal working hours, Monday Friday 8 am -5 pm unless otherwise noted. STERIS also includes with its Installation Services an operational check-out test, any necessary adjustments and a demonstration of the equipment for appropriate facility personnel. Please refer to the STERIS terms and conditions of installation found later in this quotation for a more detailed description of the scope of work. - Include Pricing for Evening/Weekend Installation Labor 1 Providence VA Medical Center, 830 Chalkstone Avenue, Providence RI 02908-4734 3 IW1022 - Disposable Drain Filters (100) 1 Providence VA Medical Center, 830 Chalkstone Avenue, Providence RI 02908-4734 4 SE6025100071 - IW Ultra/ IW Ultra+ Standard Tubing Only, 6 Pack 1 Providence VA Medical Center, 830 Chalkstone Avenue, Providence RI 02908-4734 Delivery shall be provided no later than 10 weeks after receipt of order (ARO). FOB Destination Place of Performance/Place of Delivery Address: PROVIDENCE VAMC 830 Chalkstone Avenue. Providence RI Postal Code: 02908-4734 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [Nov2023] The following subparagraphs of FAR 52.212-4 are applicable: 52.204-13, 852.203-70, 852.219-73 , 852.232-72, 852.242-71, 852.246-71, 852.247-71, 852.247-73 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services [Dec 2023] The following subparagraphs of FAR 52.212-5 are applicable: 52.211-6 GRAY MARKET ITEMS (APR 2020) (a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities. (b) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause) All quoters shall submit the following: Quote. All quotes shall be sent to the kim.mccarthy@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price Delivery Past Performance The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to� Offerors Commercial Products� and� Commercial Services� (Sep 2023) (a)� North American Industry Classification System (NAICS) code and small business size standard.� The NAICS code(s) and small business size standard(s) for this� acquisition� appear elsewhere in the� solicitation. However, the small business size standard for a concern that submits an� offer, other than on a� construction� or service� acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for� information technology� value-added resellers under NAICS code 541519, if the� acquisition (1)Is set aside for small business and has a value above the� simplified acquisition threshold; (2)Uses the� HUBZone� price evaluation preference regardless of dollar value, unless the� offeror� waives the price evaluation preference; or (3)Is an 8(a),� HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b)� Submission of� offers. Submit signed and dated� offers� to the office specified in this� solicitation� at or before the exact time specified in this� solicitation.� Offers� may� be submitted on the� SF 1449, letterhead stationery, or as otherwise specified in the� solicitation. As a minimum,� offers� must� show (1)� The� solicitation� number; (2)� The time specified in the� solicitation� for receipt of� offers; (3)� The name, address, and telephone number of the� offeror; (4)� A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the� solicitation. This� may� include product literature, or other documents, if necessary; (5)� Terms of any express� warranty; (6)� Price and any discount terms; (7)� "Remit to" address, if different than mailing address; (8)� A completed copy of the representations and certifications at Federal� Acquisition� Regulation (FAR)� 52.212-3� (see FAR� 52.212-3(b) for those representations and certifications that the� offeror� shall� complete electronically); (9)� Acknowledgment of� Solicitation� Amendments; (10)� Past performance� information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11)� If the� offer� is not submitted on the� SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the� solicitation.� Offers� that fail to furnish required representations or information, or reject the terms and conditions of the� solicitation� may� be excluded from consideration. (c)� Period for acceptance of� offers. The� offeror� agrees to hold the prices in its� offer� firm for 30 calendar days from the date specified for receipt of� offers, unless another time period is specified in an addendum to the� solicitation. (d)� Product samples. When required by the� solicitation, product samples� shall� be submitted at or prior to the time specified for receipt of� offers. Unless otherwise specified in this� solicitation, these samples� shall� be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during preaward testing. (e)� Multiple� offers.� Offerors� are encouraged to submit multiple� offers� presenting alternative terms and conditions, including alternative� line items� (provided that the alternative� line items� are consistent with FAR� subpart� 4.10), or alternative� commercial products� or� commercial services� for satisfying the requirements of this� solicitation. Each� offer� submitted will be evaluated separately. (f)� Late submissions, modifications, revisions, and withdrawals of� offers. (1)� Offerors� are responsible for submitting� offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the� solicitation� by the time specified in the� solicitation. If no time is specified in the� solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that� offers� or revisions are due. (2)� (i)� Any� offer, modification, revision, or withdrawal of an� offer� received at the Government office designated in the� solicitation� after the exact time specified for receipt of� offers� is "late" and will not be considered unless it is received before award is made, the� Contracting Officer� determines that accepting the late� offer� would not unduly delay the� acquisition; and- (A)� If it was transmitted through an� electronic commerce� method authorized by the� solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working� day� prior to the date specified for receipt of� offers; or (B)� There is acceptable evidence to establish that it was received at the Government installation designated for receipt of� offers� and was under the Government s control prior to the time set for receipt of� offers; or (C)� If this� solicitation� is a request for proposals, it was the only proposal received. (ii)� However, a late modification of an otherwise successful� offer, that makes its terms more favorable to the Government, will be considered at any time it is received and� may� be accepted. (3)� Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the� offer� wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4)� If an� emergency� or unanticipated event interrupts normal Government processes so that� offers� cannot be received at the Government office designated for receipt of� offers� by the exact time specified in the� solicitation, and urgent Government requirements preclude amendment of the� solicitation� or other notice of an extension of the closing date, the time specified for receipt of� offers� will be deemed to be extended to the same time of� day� specified in the� solicitation� on the first work� day� on which normal Government processes resume. (5)� Offers� may� be withdrawn by written notice received at any time before the exact time set for receipt of� offers. Oral� offers� in response to oral� solicitations� may� be withdrawn orally. If the� solicitation� authorizes facsimile� offers,� offers� may� be withdrawn via facsimile received at any time before the exact time set for receipt of� offers, subject to the conditions specified in the� solicitation� concerning facsimile� offers. An� offer� may� be withdrawn in person by an� offeror� or its authorized representative if, before the exact time set for receipt of� offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the� offer. (g)� Contract award (not applicable to Invitation for Bids). The Government intends to evaluate� offers� and award a contract without discussions with� offerors. Therefore, the� offeror s initial� offer� should� contain the� offeror s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the� Contracting Officer� to be necessary. The Government� may� reject any or all� offers� if such action is in the public interest; accept other than the lowest� offer; and waive informalities and minor irregularities in� offers� received. (h)� Multiple awards. The Government� may� accept any item or group of items of an� offer, unless the� offeror� qualifies the� offer� by specific limitations. Unless otherwise provided in the Schedule,� offers� may� not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the� offeror� specifies otherwise in the� offer. (i)� Availability of requirements documents cited in the� solicitation. (1)� (i)� The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101 29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at� https://assist.dla.mil. (ii)� If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this� solicitation, a copy of specifications, standards, and commercial item descriptions cited in this� solicitation� may� be obtained from the address in paragraph (i)(1)(i) of this provision. (2)� Most unclassified Defense specifications and standards� may� be downloaded from the ASSIST website at� https://assist.dla.mil. (3)� Defense documents not available from the ASSIST website� may� be requested from the Defense Standardization Program Office by (i)� Using the ASSIST feedback module (� https://assist.dla.mil/ feedback); or (ii)� Contacting the Defense Standardization Program Office by telephone at 571 767 6688 or email at� assisthelp@dla.mil. (4)� Nongovernment (voluntary) standards� must� be obtained from the organization responsible for their preparation, publication, or maintenance. (j)� Unique entity identifier.(Applies to all� offers� that exceed the� micro-purchase threshold, and� offers� at or below the� micro-purchase threshold� if the� solicitation� requires the Contractor to be� registered in the System for Award Management (SAM).) The� Offeror� shall� enter, in the block with its name and address on the cover page of its� offer, the annotation "Unique Entity Identifier" followed by the� unique entity identifier� that identifies the� Offeror's name and address. The� Offeror� also� shall� enter its� Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the� unique entity identifier. The suffix is assigned at the discretion of the� Offeror� to establish additional SAM records for identifying alternative EFT accounts (see FAR� subpart� 32.11) for the same entity. If the� Offeror� does not have a� unique entity identifier, it� should� contact the entity designated at� www.sam.gov� for� unique entity identifier� establishment directly to obtain one. The� Offeror� should� indicate that it is an� offeror� for a Government contract when contacting the entity designated at� www.sam.gov� for establishing the� unique entity identifier. (k)� [Reserved] (l)� Debriefing. If a post-award debriefing is given to requesting� offerors, the Government� shall� disclose the following information, if applicable: (1)� The agency s evaluation of the significant weak or deficient factors in the debriefed� offeror s� offer. (2)� The overall evaluated cost or price and technical rating of the successful and the debriefed� offeror� and� past performance� information on the debriefed� offeror. (3)� The overall ranking of all� offerors, when any ranking was developed by the agency during source selection. (4)� A summary of the rationale for award; (5)� For� acquisitions� of� commercial products, the make and model of the product to be delivered by the successful� offeror. (6)� Reasonable responses to relevant questions posed by the debriefed� offeror� as to whether source-selection procedures set forth in the� solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of provision) To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than Tuesday, August 11, 2026 12:00 EST at phillip.crockett@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact: Phillip Crockett, phillip.crockett@va.gov, 802-291-4302